Privacy Policy HirePort

These are the general terms and conditions of HirePort registered with the Chamber of Commerce under file number 72909056 with its registered office in Amsterdam. This Privacy Policy explains how we collect, use, share and protect data in relation to our website and services. We collect this data when you use our services or accept the 'cookies' on the website. We process personal data in a manner that is in accordance with the General Data Protection Regulation (the "GDPR"), the GDPR-based implementing legislation and other currently applicable privacy legislation.

Our Privacy Policy applies to anyone who directly or indirectly uses our services, visits the website, or has contact with HirePort regarding the services. By using our services, you understand and agree to the collection and use of information in accordance with this privacy policy.

If you are younger than 16 years old, you cannot use our website or the services offered as described in the general terms and conditions.

From whom do we process personal data and how do we obtain this data?

We collect personal data from everyone who has (had) direct or indirect contact with HirePort, including website visitors, users, forwarded candidates and contacts of our (business) partners. We receive the data directly from you when you visit our website, create an account and fill in data, or information and data that arise from contact with HirePort personnel about our service and services. In some cases, we receive your data from third parties provided you have given these parties permission to share data.

Which data do we process from you, what do we use it for and how long is it stored?

1. We give you the option to register with HirePort for more information or to create a user account. We need some information to perform our services properly and correctly. As a result, we collect your name, e-mail address, telephone number, login details such as username and password, any employer, and any payment details. In addition, users are given the opportunity to provide HirePort with information about their organisation and vacancy. The data is used for sending messages, notifications, and important information about the HirePort service and service. We also collect data such as usage history and activities. We keep all this data for as long as this is necessary to continue to offer the service as well as possible. If you have not been logged in for 5 years, we will automatically delete all your data.

2. We collect information resulting from conversations, email exchanges, or chats with HirePort personnel. We also store data that arise from interaction with HirePort, or employees of HirePort, through social media channels. Phone calls may be recorded for training and analysis purposes. We collect this data to provide users, contacts and visitors with the best possible service and services. We keep this data for as long as necessary. If there is no interaction with HirePort for 3 years, the data will be automatically deleted.

3. We do our best to always improve our service and services. As a result, we analyse activities of website visitors, users of our services, or market analyses of third parties. To do this properly, we store data such as IP address, browser type, activities or other data provided by third parties, provided you have given permission for this. We never keep this data longer than is necessary to perform analyses to improve our business operations, service and services.

4. We collect data for marketing activities such as sending promotions, newsletters, advertisements, notifications or showing our proposition. For this we collect supplied data such as e-mail address, telephone number, IP address, browser activities or any information that has arisen from contact with employees of HirePort. Visitors who have agreed to the cookies on our website may see digital advertisements from HirePort. These specific marketing activities are based on data that is up to 2 years old. If you prefer not to receive this information, you can delete your cookies at any time via your browser, unsubscribe from these notifications via admin@hireport.nl, or request HirePort to delete account data.

5. We collect data that is necessary for a correction (financial) administration. In addition to necessary personal data, you can also think of payment details such as bank account, credit card, invoices, account holders and payments. Given the nature of our work, HirePort is obliged to comply with a number of laws and regulations, including the prevention of fraud and money laundering. As a result, we also collect identification data such as a Chamber of Commerce extract, company data and official identification such as a passport or driver's license. We keep this data for as long as this is mandatory or necessary for optimal service.

What data is shared and with whom?

HirePort engages external service providers to help with various activities. You can think of service providers that support customer service, digital services, advertising or marketing campaigns, research, communication, or financial administration. Sometimes they need personal data for this. We only share data that is necessary for the assignment that the external service provider performs for HirePort. We emphatically do not sell your data to third parties.

HirePort also uses Mollie (www.Mollie.com) for payment processing and financial administration. HirePort is hereby obliged to share personal data and payment details. If you use HirePort, you also agree to Mollie's terms and conditions and privacy policy, which can be found on the website (www.Mollie.com/privacy). HirePort may be required to share data with government agencies, or if directed by a government agency.

Which candidate data do we process, why, and for how long?

As stated in the general terms and conditions, users have the option to share personal data and the CV of a candidate with other users, if the relevant candidate has given specific permission for this. Candidates' personal data that can be traced are not shared with third parties and are only accessible to the users for whom the candidate has given permission. Candidates' personal data that can be traced are not for HirePort's own use and are not used for commercial purposes. Candidate personal data that can be traced will be automatically deleted at HirePort after 13 months. Candidates can have their data removed earlier by sending an email with the request to admin@hireport.nl.

Where do we store data and how is it secured?

We store your data within the European Economic Area (EEA). Certain information we collect may be transferred to or stored at a destination outside the EEA, for example because one of our third-party service providers is based there. In this situation, we select service providers who handle your data in a secure manner.

We take measures to protect your personal data. For example, our systems have strict access control. The data is also only accessible to employees for whom it is necessary that they work with it. In addition, HirePort also has the security checked by external experts. If we pass data on to others in accordance with this policy, we require that this organisation treats your data with the same care.

Retention period

In accordance with the GDPR and other relevant legislation, HirePort does not store personal data for longer than is necessary for the realisation of the purposes for which they are collected or processed, whether or not described in this policy.

Right of access, corrections, right to object or right to data portability

If you want to inspect personal data, want to change or delete your data or if you want to transfer all or part of your personal data to you or a third party, you can contact HirePort by sending an e-mail to admin@Hireport.nl or send a letter to HirePort, Grote Bickersstraat 74-78, 1013 KS in Amsterdam.

If you object to the way in which we handle your data, you can submit a complaint to the Personal Data Authority.

Amendments

HirePort kan van tijd tot tijd deze Privacy Policy aanpassen of updaten. U wordt daarom geadviseerd om HirePort may change or update this Privacy Policy from time to time. You are therefore advised to to consult this Privacy Policy regularly. Amendments to this Privacy Policy take effect the moment they are published on our website.

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Privacy agreement